Administrator guide

The administrator runs the whole school and sees every module. This page is your map: it lists what you can do and links to the step-by-step guide for each task.

Getting your school ready

The first time you sign in, set the school up in roughly this order:

1. Settings — school name, contact details and logo.
2. Academics Setup — classes, sections and subjects.
3. People — add students, teachers, staff and guardians.
4. Fees Setup — fee structures and fines.
5. Attendance — schedule, devices, off days and holidays.
6. Gateways — connect SMS and payment providers.
7. Templates — customise the documents you print.

Each of these is a separate guide (see below). You can do them in any order, but this sequence avoids rework.

The administrator’s modules

Module	What you do there	Guide
People	Add and manage students, teachers, staff, guardians	People
Academics Setup	Classes, sections, subjects, promotion	Classes & subjects
Attendance	Schedule, devices, off days, absence sweep, exemptions	Attendance
Fees Setup	Fee structures, fines, payments, waivers, ledger	Fees & payments
Exams Setup	Terms, schedules, results wizard, certificates	Exams & results
Routine	Build the weekly timetable	Routines
Reports	Dashboards and reports	Reports
Inventory	School equipment and stock	Inventory
Devices	Attendance/biometric devices	Attendance
Files	Manage uploaded files	Settings
Promote	Promote students to the next class	Classes & subjects
Settings	School profile, logo, preferences, exemptions	Settings
Gateways	SMS and payment providers	Gateways
Salary Tracker	Staff salaries, deductions, payments	Salary
Bulk Print	Print documents in bulk	Bulk print
Templates	Certificates, receipts, admit cards, seat plans	Certificates
Admissions	Review and accept public applications	Admissions
SMS	Manual messages + automatic attendance SMS	SMS
Leave	Approve/reject leave, set approvers	Leave

Responsibilities that only the administrator has

A few things are administrator-only:

• Academics Setup, Files, Promote, Settings and Gateways are not visible to other roles.
• Building the routine (teachers only see a read-only view).
• Configuring automatic SMS and its master switch.
• Choosing leave approvers — which specific users may approve or reject leave (administrators can always do both).
• Attendance tracking exemptions — exempting specific staff accounts from being tracked.
• Connecting gateways — pasting provider URLs and storing their credentials.

Feature flags

If a tab is missing entirely, the super administrator has disabled that feature for your school. Ask them to enable it.

Day-to-day tasks

• Mark attendance — the full manual marking screen is available to admins.
• Close the attendance day — mark un-punched students absent (usually automatic; see Attendance).
• Send notices and SMS to keep the school informed.
• Print documents — certificates, receipts and profiles, one-off or in bulk.
• Review reports to spot trends in attendance and fee collection.